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Print Management Automates 'Greening' of IT at Saint Mary's
2/14/2008
By the time PrintLimit was actually deployed, student computing had publicized its arrival through a Web page, posters, new student orientation presentations, and the two-week trial, which took place in May 2006. During that time, students received the PrintLimit pop-up window but had no limits on the quota. It would be freely replenished. Only one student came close to reaching the 1,000-page limit during the trial, recalled Hausmann. She was going to graduate school Web sites and printing out the handbooks from three different schools--and printing single-sided sheets to a two-sided printer.
During the first year of deployment, Hausmann said, exactly six students exceeded their quotas and bought print cards. The cards, as a side benefit, have served as PR for the IT organization: Any time a school group needs a donation of prizes for a campus event, Hausmann creates cards to give away.
A few students requested a refund of the $100 allocation, since they'd brought their own printers to campus. She had to explain that the amount was a "fuzzy number made up so you can print a thousand sheets of paper."
By the end of the first year of use, the Trumper Xerox had printed 100,000 fewer sheets. The HP had a decrease of 67,000 pages. Across the four most used printers managed through PrintLimit, Hausmann calculated, the savings in year one was about 230,000 pages. "That's 47 boxes of paper we didn't have to order," she said.
Dian Schaffhauser is a writer who covers technology and business. Send your higher education technology news to her at dian@dischaffhauser.com.
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